Group Schedules

If you frequently book meetings or need to check the availability of a specific group of people and resources, you can add them as a specific group then check their availability with just a couple of clicks. Here's how.

Add A Group

  1. View your .

  2. Click on the View Group Schedules button on the Standard toolbar.

  3. Click on the New button.

  4. Enter a name for the group then choose OK. The following window will appear:
  5. Click on the Add Others button to add members to your group, just as you would for addressing emails.

  6. Choose OK in the Select Members window to return to the Group window. The group's availability is displayed (each person showing their own line). Refer to the next heading for more information.

  7. Choose Save and Close or make a meeting, as indicated below.

View A Group's Availability

  1. View your Calendar.

  2. Click on the View Group Schedules button on the Standard toolbar. The Group Schedules window appears:
  3. Select the group name you wish to view then click on the Open... button. A window similar to the following is displayed:
  4. A bar indicates that calendar information for that person is not available.

  5. Click on the Options button to choose the detail to show and to refresh the view, when required.

  6. Scroll left or right to view different dates/times.

  7. Use the list button in the Go to field to select a specific date to view.

  8. Use the Make Meeting button to view the following choices:
  9. Refer to the articles for sending emails and for booking meetings for more information on these features.

Additional References