Package For CD
When you want to run a slide show on another computer, you can use the Package
for CD wizard. The wizard packages together all the files and fonts used
in the presentation - including linked files! It can also include the PowerPoint
viewer so that you can run your presentaiton on a computer that doesn't have
PowerPoint (or the latest version) installed. If desired, you can then copy
the folder created using this tool onto a CD.
You can include linked files as part of your package, and if you use TrueType
fonts, you can include them as well. If you make changes to your presentation
after you use the Package for CD Wizard, just run the wizard again to update it.
Packing A Presentation
- Open the presentation you want to save to a disk.
- Click on the Microsoft Office button
(top left corner of your window) then choose Publish then Package
for CD. The following window appears:
- Enter a name for your presentation folder beside Name the CD. This
can be the same name as your presentation.
- Use the Options button to access the following choices. Change as
desired then choose OK.
- It's a good idea to choose Viewer Package so that any Windows compatible
computer can run the file, even if PowerPoint 2007 is not installed.
- Choose Linked files and Embedded TrueType fonts if your presentation
contains these (or if you're not sure).
- Choose Inspect presentation for inappropriate or private information
if you wish PowerPoint to check your presentation for these elements (good
- Choose Copy to Folder. The following window is displayed:
- You can change the folder name now if you did not do so in step 2. Also
specify a location to save the new folder and files in. Then choose OK.
- If you chose to include linked files, the following window is displayed.
Choose Yes if you trust the link sources.
- If you chose to Inspect presentation for inappropriate or private information,
the following window will appear. Select some or all of the elements you wish
to inspect then choose Inspect.
- If PowerPoint discovers inappropriate or private information, a window
similar to the following is displayed. Choose Remove All beside each
element found if you wish to remove it from the copied presentation. Choose
Close to continue.
- When done, the window shown in Step 2 is displayed again. If you wish to
burn the presentation to a CD at this time choose Copy to CD or choose
Close to finish. (If you're more comfortable using your own CD burning
software or wish to burn the file later, just remember where you saved the
A folder is created in the location you specified
in step 5. The following illustrates the type of files created using the Package
for CD wizard. Note that the file Employee Orientation is unique to the file
Running The Presentation
If you copied your presentation using the Package for CD utility and copied
the files to a CD, the file should run automatically when you insert the CD.
The presentation will run automatically, unless this feature was deselected
(within Options - step 4) when packing the presentation.
If you copied your presentation to a folder, you can autorun the presentation
by selecting the file pptview.exe.
If you wish to open the presentation in PowerPoint, open the presentation file
that ends in ppt. In the above example, you would choose to open Employee Orientation.ppt.