Format Painter

Microsoft PowerPoint 2010

The Format Painter is one of the most versatile and timesaving editing tools available in many Microsoft products.  Use the Format Painter to copy the formatting of selected text to other text.  Formatting can include text formatting settings and/or paragraph formatting settings, such as tabs, indentation, etc.

Copying Formatting

To copy the formatting applied to text or an object:

  1. Select the text or object that has the formatting that you wish to copy. 
  2. If you wish to copy paragraph formatting rules, select the entire paragraph.

  3. Double-click on the Format Painter button  on the Home ribbon.
  4.   If you only click once on the Format Painter it will turn itself off after you paint the formatting once.  By double-clicking on the Format Painter button, you will be able to copy formatting to multiple locations until you turn this feature off.

  5. Where you click now is crucial:
    1. If you wish to copy the formatting to another word, simply click on the word you wish to apply the formatting to.
    2. If you wish to copy the formatting to several words, drag the mouse over the words you wish to apply the formatting to.
    3. If you wish to copy the formatting to one line, move the mouse into the left margin of the document then click once while pointing at the line you wish to apply the formatting to.
    4. If you wish to copy the formatting to an entire paragraph, move the mouse into the left margin of the document then double-click while pointing at the paragraph you wish to apply the formatting to.
    5. If you wish to copy the formatting to an object, click anywhere on the object.
  6. When you have finished copying the formatting, click once on the Format Painter button to turn this feature off (unless you turned it on with only a single click in which case it will turn itself off when you paint it once.)

Troubleshooting

The Format Painter works perfectly if used as described above, however, if you accidentally click somewhere that you do not wish to paint, the Format Painter will either turn itself off or paint the wrong text.

If you turn the Format Painter on using a single-click only, it will turn itself off after you paint the formatting once.