Inserting Audio (Sounds)
Microsoft PowerPoint 2010
You can easily insert audio clips into your online presentation. PowerPoint
will play most standard audio file types including mp3, wav, wma, mid, midi and many others. As this list grows, for a current list of compatible formats, use your Internet browser and search for "Compatible audio and video file formats in PowerPoint 2010".
Embedding audio vs Linking audio
You have choices: You can embed or link audio in your presentation. If you embed an audio file, you don't have to worry about lost files when you deliver your presentation because all the files are included in your presentation. However, embedding audio can make your PowerPoint file very large. If you want to limit the size of your presentation, you can link to an audio file on your local or network drive or create a link to a file on the web, such as YouTube. If you choose to create a link in your presentation and you want to run it elsewhere, consider using the Package Presentation for CD feature to ensure you have all your files.
- Display the slide you wish to add an audio clip to in Normal
If you select a layout
that allows for object insertion (you'll see this icon on the slide ),
click on the Insert Media Clip icon (bottom right corner, then skip to step
- Display the Insert ribbon then click on the
button. Choose Audio from File.
- Locate the file you wish to add on your computer or a network drive.
- If you wish to embed it in your presentation, just double-click on the audio file name.
- If you wish to link to it in your presentation, click on the right side of the Insert button and choose Link to File, e.g.
- The audio is inserted on your slide showing the following icon and controls:
- Use the controls at the bottom to run the audio or display your slide in Slide Show view (Shift+F5) to hear the effect (you probably have to click to make the audio play).
Click once on an inserted audio icon in Normal view then select the Playback ribbon (far right). The Playback ribbon includes the following controls.
- Play - use the Play button to play your audio file in Normal View.
- Add Bookmark - you can add bookmarks at a particular locations in your audio to create 'jump points' that you can use during playback. In normal view, click on the timeline bar under the audio icon then click on the Add Bookmark button. When playing the audio, rest your mouse on the icon and you will see bookmark tags. Click on them to jump to that position in the audio.
- Trim Audio - You can easily trim your audio to a particular section. Click on the Trim Audio button then drag the green and red marks to indicate the portion of the audio you wish to keep, e.g.
- Fade Duration - Use the Fade in and Fade out settings to add a fading effect to your audio.
- Volume - Use the volume options to select Low, Medium, High or Mute.
- Start - Select to play the audio on click, automatically (when the slide is displayed in Slide Show), or Play across slides (to allow the audio to continue playing when you display subsequent slides).
- Hide during show - Select this option to hide the audio icon during the slide show.
- Loop until stopped - If you select this option the audio will repeat (loop) automatically.
- Rewind after playing - Select this option if you wish to rewind your audio after playing, i.e. to play it again.