Headers and Footers
Microsoft Word 2010
The term header or footer refers to text or objects that appear within the
top (header) or bottom (footer) margins of a document.
Typically headers and footers continue through a document; however, they can
be changed within a document providing that a document is broken into sections.
Headers and footers can contain almost any type of text or object supported
by Microsoft Word including text, graphics, tables, and fields. If you choose
to insert page numbers, the number code is inserted within a header or footer
– as selected.
Creating A Header/Footer
To create a header or footer:
- Display the Insert ribbon. Notice the Header
and Footer buttons:
- Click on either Header or Footer button, as desired. On of the following lists are displayed:
- Select a built-in Header/Footer or click on Edit Header or Edit Footer
at the bottom of the list to start with a blank header/footer area.
- After step 3, you will notice a new Design ribbon offering the following
- Header: Use to edit an existing header.
- Footer: Use to edit an existing footer.
- Page Number: Use to insert or remove page numbers in the header
or footer. You can also use this button to specify the location and format
of the number.
- Date & Time: Use to insert the date and/or time into the header
or footer. You can also specify to Update Automatically so this information
always displays the current date and time. Note: If you want to include
the save, edit or print date and time, you must insert this information
as a field into the header or footer.
- Quick Parts: Use to insert an item from your Quick
- Picture: Use to insert a picture
into your header or footer.
- Clip Art: Use to insert a Clip Art image
into your header or footer.
- Go to Header or Go to Footer: use to switch between the
header or footer.
- Previous Section or Next Section: if your document is divided
into sections, use to skip to previous or
next section's header or footer.
- Link to Previous: if your document is divided into sections,
if you wish to change a header or footer at a new section, you must turn
off Link to Previous else the change you make in the next section will also
apply to the first if it is linked.
- Different First Page: select this option if you wish to display
a different header or footer on the first page than on subsequent pages.
This includes no header or footer as well, i.e. if you do not wish headers
or footers to appear on the first page but begin on subsequent pages, select
- Different Odd and Even Pages: use this option if you wish to specify
different headers and footers on odd pages than on even pages. This can
be esthetically pleasing if using double-sided printing where you may wish
the page number to display at the right side of odd pages and the left side
of even pages.
- Show Document Text: use this option to toggle the display of the
document text on or off while editing the header or footer.
- Header from Top: specify the header measurement from the top of
- Footer from Bottom: specify the footer measurement from the bottom
of the page.
- Insert Alignment Tab: Use to add a tab setting
(left, center or right), with or without a dot leader.
- Close Header and Footer: Select this button when you are finished
editing the header or footer. (Or press the Esc key on your keyboard)
Header And Footer Tips And Tricks
- There are three default positions in a header and footer; they are left,
right and center. To move the content over, simply press the Tab key
while editing your header or footer. If desired, you can edit tab settings
in a header or footer.
- If you have already inserted a header or footer, you can edit it
quickly by double-clicking on the dimmed header or footer while in Print
- The Link To Previous condition is crucial when you wish to
change a header and/or footer within at document. For example, if you wish
to change the footer beginning on the third page, you must remove the Link
To Previous condition before editing it; else the footers on pages 1 and
2 will also change. In this example, it is also necessary that the third
page begins as a new section.
- While editing a header or footer you can access most items in the ribbons, such as Insert, Quick Parts, Fields.